From fbd028f7366d80862ab62d2ba38016e31b858afe Mon Sep 17 00:00:00 2001 From: Nomi Harris Date: Tue, 19 Dec 2023 10:31:06 -0800 Subject: [PATCH 1/5] Create 2023-Dec.md To be reviewed and merged at the next public Board meeting --- minutes/2023-Dec.md | 40 ++++++++++++++++++++++++++++++++++++++++ 1 file changed, 40 insertions(+) create mode 100644 minutes/2023-Dec.md diff --git a/minutes/2023-Dec.md b/minutes/2023-Dec.md new file mode 100644 index 0000000..e03f519 --- /dev/null +++ b/minutes/2023-Dec.md @@ -0,0 +1,40 @@ +**Present**: Peter, Iddo, Caleb, Heather, Bastian, Hilmar, Nomi, Chris + +**Also attending**: Mikhail Dozmorov (Bioconductor) + +**Agenda**: Please see the [Blog Post](https://www.open-bio.org/2023/12/04/obf-public-board-meeting-2023-12-19/) + +# Minutes +- Meeting was held by Zoom on 2023-12-19 at 16:00 UTC +- Meeting called to order by Peter Cock at 16:05 UTC + +## Old business +Approve minutes from previous Public Board Meeting +- October 2022: [https://github.com/OBF/obf-docs/pull/106](https://github.com/OBF/obf-docs/pull/106) +- Approved by unanimous consent (including prior approval of the PR by Hilya, the one Board member who was not able to attend this meeting). Merged. + +## Review and approve minor changes to bylaws +- Pull Request: [https://github.com/OBF/obf-docs/pull/102](https://github.com/OBF/obf-docs/pull/102) + - Remove one instance of gendered language, replacing “her” with “their” + - Change title of “Secretary” of Board to “Vice President” (with duties unchanged) +- Approved by unanimous consent of the 8 Board members present. Merged. + +## Board elections +- Hilmar says serving as a member of the OBF Board has been an honour, and hopes to continue, although not in a leadership position +- Peter says it’s also been an honour to take up the President role, happy to continue with the board’s support, + and hoping he will have more time to contribute in the near future. + He would be happy to facilitate a transfer to a new post holder for an orderly transfer at the end of his next term if someone else is elected. + Peter noted that all the current board members are eligble to run for President next time elections are held. +- Heather: echoing what has been said, honoured to have served as board member at large and now as treasurer. +- Voting + - The eight attending members of the current Board voted via (Helios)[https://vote.heliosvoting.org/] electronic ballot + - For some reason, Helios took a while to tally the results, but it eventually did so (after the meeting had ended). + - Tally: [https://vote.heliosvoting.org/helios/elections/333f8376-271f-4582-a0cd-38e7e2fd5d6b/view](https://vote.heliosvoting.org/helios/elections/333f8376-271f-4582-a0cd-38e7e2fd5d6b/view) + - Tally to re-elect Peter Cock as president of the OBF Board of Directors: 7 votes for, 0 against, 1 abstain + - Tally to re-elect Hilmar Lapp as Director at-large: 7 votes for, 0 against, 1 abstain + - Tally to re-elect Heather Wiencko as Treasurer: 7 votes for, 0 against, 1 abstain + +## Adjournment +Peter: motion to close the public board meeting; Heather seconded. No objections, motion carried with unanimous consent. Meeting adjourned at 16:40 UTC. + +**Note that this PR should be approved and merged at the next public Board meeting.** From 26051e97af0b994cc8d158db13de4ea879ad54f6 Mon Sep 17 00:00:00 2001 From: Nomi Harris Date: Tue, 19 Dec 2023 10:34:42 -0800 Subject: [PATCH 2/5] fixed typo eligble -> eligible --- minutes/2023-Dec.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/minutes/2023-Dec.md b/minutes/2023-Dec.md index e03f519..b06778e 100644 --- a/minutes/2023-Dec.md +++ b/minutes/2023-Dec.md @@ -24,7 +24,7 @@ Approve minutes from previous Public Board Meeting - Peter says it’s also been an honour to take up the President role, happy to continue with the board’s support, and hoping he will have more time to contribute in the near future. He would be happy to facilitate a transfer to a new post holder for an orderly transfer at the end of his next term if someone else is elected. - Peter noted that all the current board members are eligble to run for President next time elections are held. + Peter noted that all the current board members are eligible to run for President next time elections are held. - Heather: echoing what has been said, honoured to have served as board member at large and now as treasurer. - Voting - The eight attending members of the current Board voted via (Helios)[https://vote.heliosvoting.org/] electronic ballot From eaf5d9f935011cd3a122c88c1b712a110024561e Mon Sep 17 00:00:00 2001 From: Nomi Harris Date: Tue, 19 Dec 2023 14:03:38 -0800 Subject: [PATCH 3/5] Update minutes/2023-Dec.md I wasn't sure we formally agreed that, but sounds good to me Co-authored-by: Hilmar Lapp --- minutes/2023-Dec.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/minutes/2023-Dec.md b/minutes/2023-Dec.md index b06778e..213e4bf 100644 --- a/minutes/2023-Dec.md +++ b/minutes/2023-Dec.md @@ -16,7 +16,7 @@ Approve minutes from previous Public Board Meeting ## Review and approve minor changes to bylaws - Pull Request: [https://github.com/OBF/obf-docs/pull/102](https://github.com/OBF/obf-docs/pull/102) - Remove one instance of gendered language, replacing “her” with “their” - - Change title of “Secretary” of Board to “Vice President” (with duties unchanged) + - Change title of “Secretary” of Board to “Vice President” (with duties unchanged beyond standing in for the President when necessary) - Approved by unanimous consent of the 8 Board members present. Merged. ## Board elections From d9dcdae05cbc0d942451635477a2a22af4125125 Mon Sep 17 00:00:00 2001 From: Nomi Harris Date: Tue, 19 Dec 2023 14:03:45 -0800 Subject: [PATCH 4/5] Update minutes/2023-Dec.md Co-authored-by: Hilmar Lapp --- minutes/2023-Dec.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/minutes/2023-Dec.md b/minutes/2023-Dec.md index 213e4bf..65b99a8 100644 --- a/minutes/2023-Dec.md +++ b/minutes/2023-Dec.md @@ -23,7 +23,7 @@ Approve minutes from previous Public Board Meeting - Hilmar says serving as a member of the OBF Board has been an honour, and hopes to continue, although not in a leadership position - Peter says it’s also been an honour to take up the President role, happy to continue with the board’s support, and hoping he will have more time to contribute in the near future. - He would be happy to facilitate a transfer to a new post holder for an orderly transfer at the end of his next term if someone else is elected. + He would be happy to facilitate a transfer to a new post holder for an orderly transfer at the end of his next term if someone else wanted to run for the office and is elected. Peter noted that all the current board members are eligible to run for President next time elections are held. - Heather: echoing what has been said, honoured to have served as board member at large and now as treasurer. - Voting From 7f2d9900f41c209b7ca7b0cd33c179524de8c789 Mon Sep 17 00:00:00 2001 From: Nomi Harris Date: Tue, 19 Dec 2023 14:03:53 -0800 Subject: [PATCH 5/5] Update minutes/2023-Dec.md Co-authored-by: Hilmar Lapp --- minutes/2023-Dec.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/minutes/2023-Dec.md b/minutes/2023-Dec.md index 65b99a8..6f9a5c4 100644 --- a/minutes/2023-Dec.md +++ b/minutes/2023-Dec.md @@ -29,7 +29,7 @@ Approve minutes from previous Public Board Meeting - Voting - The eight attending members of the current Board voted via (Helios)[https://vote.heliosvoting.org/] electronic ballot - For some reason, Helios took a while to tally the results, but it eventually did so (after the meeting had ended). - - Tally: [https://vote.heliosvoting.org/helios/elections/333f8376-271f-4582-a0cd-38e7e2fd5d6b/view](https://vote.heliosvoting.org/helios/elections/333f8376-271f-4582-a0cd-38e7e2fd5d6b/view) + - Tally: - Tally to re-elect Peter Cock as president of the OBF Board of Directors: 7 votes for, 0 against, 1 abstain - Tally to re-elect Hilmar Lapp as Director at-large: 7 votes for, 0 against, 1 abstain - Tally to re-elect Heather Wiencko as Treasurer: 7 votes for, 0 against, 1 abstain